send an outlook for mac email at a specific time

Outlook tracks responses from attendees and those responsible for scheduling the resources you requested, so you always have an up-to-date report of how many people will attend your meeting. Otherwise, the secondary page is the Scheduling page, which doesn’t include the Room Finder feature.įor information about creating a meeting request from an email message, see “Convert calendar items” earlier in this chapter.

The secondary page of the meeting window is the Scheduling Assistant page, if your email account is part of an Exchange Server network. This is a convenient way to distribute meeting information to attendees ahead of time. The body of a meeting request can include text and web links, and you can also attach files. It should also include a subject and a location, but Outlook will send the meeting request without this information if you specifically allow it. You can also invite managed resources, such as conference rooms and audio/visual equipment, that have been set up by your organization’s Exchange administrator.Ī meeting request should have at least one attendee other than you, and it must have a start time and an end time. You can invite entire groups of people by using a contact group or distribution list. You can inform noncritical attendees of the meeting by marking their attendance as Optional. By default, the attendance of each attendee is indicated as Required.

People you invite to meetings are referred to as attendees. (Scheduling suggestions are not provided for past or nonworking days.) Clicking a meeting time in the Suggested Times list updates the calendar and the meeting request. Selecting a date in the calendar displays the suggested meeting times for just that day. At the bottom of the Room Finder pane, the Suggested Times list displays attendee availability for appointments of the length of time you have specified for the meeting. Managed conference rooms that are available at the indicated meeting time are shown in the center of the Room Finder. You can display or hide the Room Finder pane by clicking the Room Finder button in the Options group on the Meeting tab. You can enter all the required information directly on the Appointment page, or use the additional features available on the Scheduling Assistant page to find the best time for the meeting.Īll the capabilities of the Room Finder are available for Exchange accounts, but functionality is limited for other types of accounts. The Appointment page is visible by default. The meeting window has two pages: the Appointment page and the Scheduling Assistant page. You can send a meeting request from any type of email account (such as an Exchange account or an Internet email account). You can send an Outlook meeting invitation (referred to as a meeting request) to anyone who has an email account-even to a person who doesn’t use Outlook. You can review attendees’ schedules to locate a time when everyone is available, or have Outlook find a convenient time for you. Outlook displays the individual and collective schedules of people within your own organization, and of people outside of your organization who have published their calendars to the Internet. Scheduling meetings through Outlook is significantly simpler than other methods of scheduling meetings, particularly when you need to accommodate the schedules of several people. A primary difficulty when scheduling a meeting is finding a time that works for all the people who need to attend it.

Send an outlook for mac email at a specific time